| Job Description: |
Role Overview
We are seeking a Mid-Level Project Manager to support a variety of cross-functional
initiatives within the organization. This role will work closely with leadership team,
contributing to both structured project delivery and ad-hoc strategic and administrative
initiatives.
The ideal candidate will have a foundational understanding of Agile/SAFe
methodologies, strong coordination skills, and a proactive mindset. This position
requires a hybrid presence (minimum 2 days onsite in Collegeville, PA) to enable
effective coaching, collaboration, and stakeholder engagement.
Minimum 3 days onsite per week
Ideal Candidate Profile
• 6+ years of experience in project coordination or project management roles
• Exposure to Agile/SAFe environments
• Comfortable supporting both structured projects and ad-hoc leadership
needs
• Strong interpersonal skills with the ability to engage and influence without
authority
Key Responsibilities
(Note: These responsibilities are not exhaustive and may evolve based on business
needs.)
Project Coordination & Delivery
• Support basic project management activities, including planning, tracking,
and execution of small-to-medium initiatives
• Assist in Program Increment (PI) Planning preparation, including timelines,
logistics, and documentation
• Maintain project schedules, timelines, and deliverables tracking
• Ensure alignment of tasks with project goals and deadlines
Meeting & Stakeholder Management
• Schedule meetings across teams and leadership stakeholders
• Create and distribute structured meeting agendas and pre-read materials
• Capture meeting notes, action items, and follow-ups
• Coordinate departmental meetings and leadership forums
Execution & Follow-through
• Actively follow up (“chase”) stakeholders to ensure timely delivery of tasks and
commitments
• Track and report on progress against deliverables and milestones
• Help remove blockers by escalating issues appropriately
Risk & Dependency Management
• Monitor and maintain team risks, issues, and dependencies
• Assist in risk identification, documentation, and mitigation tracking
• Proactively highlight potential delays or challenges
Communication & Team Enablement
• Help market the team internally through structured communications, updates,
and storytelling
• Prepare status reports, dashboards, and leadership updates
• Support creation of presentations and communication artifacts
Leadership & Administrative Support
• Partner with Tim on special initiatives and ad-hoc tasks
• Provide coordination and administrative support for leadership activities
• Assist in organizing priorities and managing workload across teams
Process & Continuous Improvement
• Support adoption of Agile/SAFe practices and ways of working
• Identify opportunities to improve team processes, workflows, and
collaboration
• Contribute to building standardized templates, tools, and best practices
Required Skills & Qualifications
Core Skills
• Basic understanding of Agile frameworks (Scrum, SAFe preferred)
• Strong organizational and coordination skills
• Ability to manage multiple tasks and priorities simultaneously
• Familiarity with project tracking tools (e.g., ADO, Jira, or similar)
Soft Skills
• Strong teamwork and collaboration mindset
• Excellent verbal and written communication skills
• High level of attention to detail
• Demonstrated willingness to learn and grow
• Proactive, self-starter attitude
• Ability to work effectively with cross-functional stakeholders
Additional Notes
• This role is highly dynamic, supporting both operational execution and
leadership initiatives
• Responsibilities may expand based on business needs and individual
capability
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